New user notification and welcome emails

Use this guide if you want to enable / configure 
  • Email notifications sent to you as an administrator 
  • Welcome emails sent to new users

For users automatically created by the WordPress + Office 365 plugin.

Before you start

  • You must already have configured the single sign-on capability of the WordPress + Office 365 plugin.
  • You are using at least the PROFESSIONAL edition of the WPO365 plugin.
  • You are an Administrator for your WordPress website.

Enable sending new user welcome emails and notifications

Perform the following steps to enable sending (WordPress default) welcome emails to new users.

  • Navigate to WP Admin > WPO365 > User registration.
  • Check the option Send new user notification to send a welcome email to new users (see exemplary email shown below) and a new user notification to your website's administrator(s).

Enable sending new user notifications to administrators only

Perform the following steps to disable sending welcome emails to new users and only send a notification email to your website administrator(s).

  • Navigate to WP Admin > WPO365 > User registration.
  • Check the option Send new user notification
  • Check the option Send only to admin.

Customize the new user welcome email template

Perform the following steps to customize the new user welcome email template. The image below shows the out-of-the-box WPO365 starters template that you can customize.

  • Navigate to WP Admin > WPO365 > User registration.
  • Check the option Send using custom template to enable the following fields:
    • Subject
    • Title
    • Salutation
    • Body
    • Footer

And when you customize these elements you can use the following template tags:

  • __##USER_DISPLAY_NAME##__
  • __##USER_LOGIN_NAME##__
  • __##USER_EMAIL##__
  • __##BLOG_NAME##__
  • __##BLOG_URL##__

What follows is an exemplary configuration (used on this website).

Customization Example
Subject [__##BLOG_NAME##__] New user registration
Title NEW USER REGISTRATION
Salutation Dear __##USER_DISPLAY_NAME##__
Body The website <strong><a href="__##BLOG_URL##__">__##BLOG_NAME##__</a></strong> has been shared with you. You can now sign in using your Office 365 account <strong>__##USER_LOGIN_NAME##__</strong>.
Footer <strong>WPO365 - Connecting WordPress and Office 365</strong><br/>Zurich, Switzerland<br/><br/>Stay informed on Twitter <a href="https://twitter.com/WPO365" target="_blank">https://twitter.com/WPO365</a><br/>

The resulting email is shown in the example in the previous paragraph.

Important Accented characters common in French, Spanish, German and many other languages must be HTML encoded e.g. numéro de téléphone becomes num&eacute;ro de t&eacute;l&eacute;phone.

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